Fax From a Mac With Fax Software (Easiest)By far the easiest way to send a fax from a Mac nowadays is by using an online fax service.In fact if you’re using macOS Mojave and Catalina, it’s the only way to send and receive fax documents from a Mac in 2020.The best fax service for Mac RingCentral even provides a Mac desktop app so that you can fax from your Mac desktop without opening a browser.Most Cloud based fax tools even allow you to send and receives faxes from your email which is about as convenient as it gets.They’re also more likely to be up to date with latest security protocols regarding sending faxes with client data on.For example medical institutions that use EMR software need to follow strict HIPAA regulations regarding the protection of customer data.Online fax services like RingCentral & eFax are also HIPAA compliant so they’re also suitable for medical centers and other organizations handling confidential data.There are also some apps that allow you to send a few faxes for free although they are not suitable for professional or serious use as they don’t allow you to receive faxes, they insert ads or watermarks and are often unreliable.Check out our in-depth look at the best fax software for Mac and you can start sending and receiving faxes from macOS in minutes.You can also read our review of how to fax from a Mac with RingCentral here. Fax From a Mac With an External ModemSince Apple has removed support for modems and faxing from multifunction printers on a Mac, there is no such thing as a built-in fax utility in macOS anymore.The last version of macOS to support a fax utility was El Capitan and the latest versions of macOS Sierra onwards do not support legacy fax modems in multifunction printers or external USB modems.You can however use fax software to send and receive faxes from any version of macOS including Big Sur.With this in mind, here are all the ways you can send and receive faxes from a Mac in 2021. Fax From a Mac With a Multifunction Printer For example, to add an Epson USB printer, select EPSON USB. Note: This utility will not work with Apple AirPrint.Checking for Printer Setup Utility memory problems Sometimes, Printer Setup Utility claims. This utility allows the transmitting of data such as documents, drawings, and tables created using a word processing or spreadsheet application directly by fax, without printing.You should hear the fax dial-up signal as it sends your document unless you’ve turned-off the dial sounds. Click Fax at the bottom and you’re done. For instance you may be able to choose between dialing with touch or pulse tones or pulse tones, toggle on or off the sound of the modem dialing and whether you want to hear a dial tone before dialing.We recommend leaving these all on as it’s easier to tell if your modem is sending a fax if you can hear what’s going on. You may also be able to configure exactly how it sends the fax if it has Preferences. You can usually preview your fax to see what it will look like to the receiver by clicking Preview at the bottom. Click the checkbox Use Cover Page if you want to add a cover letter to your fax and fill in the details.
Select your fax device and you’ll see some details about your machine. Go to the Apple logo in the top left corner of your desktop and select System Preferences and then Printers & Scanners. If you sent a cover page with it, you can also add a subject heading for the fax.Receiving faxes on your Mac is also very simple once your printer fax scanner or USB modem is setup.As long as your USB modem or fax printer scanner is connected to your phone line and your Mac is not in sleep mode, it will receive faxes.To make sure your Mac is configured correctly to receive faxes on a multifunction printer: Epson Fax Utility Install El CapitanUnless your Mac was built in 2005 or earlier (in which case it already has an internal modem), you’ll need an external USB modem. Alternatively, you can answer faxes manually by choosing “Answer Now” from the fax status menu.If you don’t have a mutlifunction printer but you do have a phone line, you can connect an external modem instead to your Mac and use the El Capitan fax utility.However, as with faxing using a multifunction printer on a Mac, this only works on macOS El Capitan or earlier and will not work on the latest versions of macOS Sierra, High Sierra, Mojave, Catalina or Big Sur.You therefore will need to install El Capitan on your Mac using Boot Camp to use a USB fax modem with your Mac.The advantage of using a modem is that there’s no need for an internet connection as it will plug into your analog landline phone line to send faxes rather than use your internet connection.Note that this is the only way to connect a modem to your Mac – you can’t fax from a Mac using an iPhone as a tethered modem.To fax from macOS El Capitan or earlier using the fax utility you can find full instructions here how to fax from a Mac with a USB modem here.Note that you’ll also need to bear the following in mind before you consider using a modem to fax from a Mac: If you click on Receive Options, you can also configure whether you want your Mac to answer faxes before the answer machine cuts in, set the number of rings you want before answering faxes and choose whether you want faxes to be saved to a folder or printed automatically. You can also get notifications of incoming faxes by checking the box “Show fax status in menu bar”. You will see the modem appear under the list of devices. To connect a USB modem to your Mac, go to Apple menu > System Preferences, and then click Printers & Scanners. There is an external Apple modem available but it only works with OS X 10.6 Snow Leopard and below and it also only works with iMac G5, Mac mini or Power Mac G5 making it quite a outdated for most users.The best external modem for Mac is the USRobotics USR5637 56K modem which is the only one we’ve used which definitely works with El Capitan. Usbnull driver 070 downloadIf you have problems, you should be able to download any drivers and software you need from the modem manufacturer website.We hope we’ve helped you send a fax from your Mac successfully.The reality is that nowadays with the lack of support for modems in the latest versions of macOS, you’re much better using a faxing application on your Mac than messing around with multifunction fax printers or fax modems.Online fax software services are ideal if you’re going to send faxes regularly and give you the convenience of sending faxes from your email account.If you have any problems, suggestions or questions faxing from your Mac using this tutorial, let us know in the comments below or get in touch direct. You then simply use the modem’s software or interface to send faxes. Your Mac will then automatically install the drivers and software needed to use the modem.
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